Accounts Payable: Supplier Invoices and Payments

Keep this: job aid

Payment run checklist

• Line items: check key date and special G/L items before calling a balance wrong.
• Non-PO invoices: reference = supplier invoice number, in the agreed format.
• Duplicate check flag set for suppliers; investigate every warning before posting.
• Terms: hand-calculate discount and net due dates from the baseline date.
• Parameters: posting date in an open period, documents entered up to, next payment date.
• Proposal: compare total with a normal week; give every exception an owner.
• Blocks: reason, owner and age reviewed weekly.
• Bank details changes only through verified master data change.
• Bank file: counts, totals and sampled records match the payment list.
• Test files never leave the test environment.