GR/IR Clearing and Procurement Period-End

Keep this: job aid

GR/IR period-end card

• Receipt credits GR/IR; invoice debits it. Credit = received not invoiced; debit = invoiced not received.
• Analyze per PO item, never only the G/L total.
• Apps: Monitor GR/IR Account Reconciliation (F3303), Reconcile GR/IR Accounts (F3302), GR/IR Process Insights (F5796).
• Classify: timing → missing document → quantity → value. Fix wrong receipts and invoices at the source.
• Balanced items: automatic clearing (F.13 or a scheduled clearing job). No value posted.
• Real differences: MR11 / Clear GR/IR Clearing Account, only when no more documents are expected, with approval.
• Late document after maintenance: cancel with MR11SHOW, then post.
• Close: cutoff receipts, enter and release invoices, MMPV, analysis, clearing, regrouping, review.
• Test across the period end; evidence = GR/IR report before and after clearing plus explaining documents.