The Universal Journal Explained

Keep this: job aid

Journal entry check card

• Open it: Manage Journal Entries, Display Journal Entries in T-Account View, or FB03.
• Header: company code, journal entry number, fiscal year, type, posting date, reference document.
• Check 1: each line hits the expected G/L account.
• Check 2: amounts right in transaction and company code currency; debits equal credits.
• Check 3: profit center (and cost center where needed) correct, never a dummy.
• Check 4: segment derived correctly from the profit center.
• Revenue and cost of goods sold lines: customer, product and sales org filled for margin analysis.
• Expense with no cost center? Check the G/L account type and cost element category.
• Reports disagree? Compare filters and look for lines missing attributes; there is no second copy.
• Evidence: journal entry number plus expected vs actual side by side.