General Ledger Master Data and Chart of Accounts

Keep this: job aid

New G/L account checklist

• Chart of accounts level: number, account type, account group, names, group account number.
• Primary or secondary cost account? Set the cost element category; plan the controlling account assignment.
• Company code level: account currency, balances in local currency only, open item management, line item display, sort key.
• Field status group: which fields are required, optional or hidden when posting.
• Reconciliation account type or "post automatically only" where the account must be protected from manual postings.
• Country chart in use? Enter the alternative account number before the first posting.
• Assign the account to every financial statement version it must appear in; check "not assigned" is empty.
• Test: post, check required fields, check controlling impact, check the report line, try a negative test.
• Evidence: master data display, journal entry numbers, report extract showing the right line.