Internal Orders and Overhead Settlement

Keep this: job aid

Internal orders cheat sheet

• Real order = collect and settle. Statistical order = extra view only; cannot be settled.
• The order type sets number range, settlement profile, budget profile and status rules.
• Statuses: created (plan only), released (post), technically completed (no new commitments), closed.
• Current budget = original + supplements − returns; every change has a line item and a reason.
• Availability control checks actuals plus commitments against tolerance limits: warning, warning with mail, error.
• Read commitments (KOB2) with actuals (KOB1) before telling anyone how much budget is left.
• Settlement rule = distribution rules: receiver, share, periodic or full, validity period.
• Run settlement in test mode first: missing rules, locked receivers, missing settlement cost elements.
• Evidence: zero balance after full settlement and receiver amounts matching an expected table.